Most offices need a copier. Even though much of the world is going digital, printing is still essential. And when you need copies, you want something that works quickly and reliably. It’s why the professional copier industry is still alive and well, and why all office managers and business operators have to think carefully about how to fulfill their business needs. In general, you have two ways to get a copier for your office. You can purchase one outright, or you can look into a copier lease agreement. Each option has its own appeal.

When Purchasing Might Be Best

In general, outright purchases cost less and give you more freedom. Since you own the machine, you can do whatever you want with it. However, purchasing a copier requires a greater upfront cost, and you’re responsible for all maintenance. Providing IT for your equipment can become expensive, so it’s essential to consider.

If you already have internal IT support (or a robust IT contract), you won’t have to upgrade your IT resources. This means that one of the most significant long-term expenses associated with owning a copier is already covered. You don’t have to spend a ton of extra money on top of the copier price.

Your financial resources will also help you determine whether or not you should buy a copier instead of leasing one. If you have the money available, there is plenty of motivation to go ahead and purchase your copier to save money. It’s a pretty easy bottom-line decision.

When a Copier Lease Makes Sense

If you don’t have sufficient cash at hand, then purchasing a copier can be challenging. You could look into a loan to help cover the cost, but now you’re adding interest into the equation, and so your purchase could ultimately cost more than leasing. It’s important to remember that copiers will need to be replaced regularly (often every five years). Your total purchase cost has to be less than a copier lease over that period of time, and interest might prevent that from being the case.

You can simplify your life and simply enter into a print services contract. It won’t require thousands of dollars upfront, and you can budget more easily.

Technical support for your copiers also matters. If you don’t already have the resources to take care of your new copier, IT-related costs can be substantial. Hiring internal staff just for a copier will never be cost-effective. There are contracts that can cover the machine, but they will typically cost as much as the lease. It’s more efficient to consolidate the cost of the copier and its maintenance and support with a copier lease.

Copier Lease or Purchase? Which Option Fits Your Business?

Understanding the pros and cons of leasing and purchasing makes the decision a lot easier. For most businesses, it will come down to money. The initial cost vs. cost of leasing will make the decision for you. If you don’t have the cash, you don’t have the cash. Little else matters.

If you do have the cash, then it comes down to comfort. If you’re confident that you can take care of your copier, making the purchase seems like a logical choice.

You have plenty of options when it comes to outfitting your workplace. For copiers, the primary choices are purchasing or leasing equipment. Even though you’ve seen the primary pros and cons of each option, you still might not be sure about what you want. That’s ok. You can always talk directly to an expert office solutions company to get more information and a deeper understanding.

Contact Buckmaster Office Solutions in Sacramento today. We’ll be happy to have a conversation with you about your office needs. We can make professional recommendations and help you see the full range of options before you. Then, you can make an informed decision that is sure to do right by your business.