Running a small business isn’t easy. And it’s made much harder if you don’t have the right kind of office equipment. However, your small business budget might not be big enough to cover the costs of brand-new equipment, like a high-end copier. If that’s the case, an office copier rental could be the answer, and this guide will explore how it can benefit small and growing businesses.

How Does Office Copier Rental Work?

First, the basics. If you’re unfamiliar with the concept of office copier rental, here’s a quick primer. Essentially, renting or leasing a copier is an alternative to buying it outright. Instead of paying a huge fee – often in the thousands for top-quality office copiers – you pay a monthly rental fee to a provider.

That fee allows you to rent a quality copier for a set duration of time, laid out in a contract which you can negotiate with your provider. There are even many providers who’ll be willing to include maintenance coverage in your contract, paying for any repairs your copier might need.

During the duration of the lease, the copier is effectively yours to use however you like. Then, at the end of your rental period, you can either send the copier back to the supplier or have an option to buy it at a reduced rate.

The Benefits of Copier Rentals for Small Businesses

We may be living in a digital age, but classic pieces of office equipment, like copiers, are just as relevant as ever. Many businesses simply can’t do without them, and office copier rental is often the ideal solution for smaller companies in particular. Here are just a few reasons why.

Access to the Best Quality Copiers

Office copiers tend to be more complex and advanced than their home counterparts. They also come with much bigger price tags, putting them far beyond the reach of the average small business. However, while you might not be able to buy one of these fancy models, you could afford to rent one.

Office copier rentals provide small businesses with access to the most sophisticated copiers on the market for a fraction of their usual price. With affordable monthly fees, rather than one big upfront sum to pay, these copiers and all of their advantages become far more accessible.

Predictable Costs for Budget Management

One of the big headaches for many small business owners is budget management. It can be so tricky to keep up with all of those expenses and manage the money you have to spend. It’s especially difficult when you have to deal with unexpected costs or large payments all in one go, like buying a new copier.

Well, with office copier rental, everything is simpler and more manageable. You can negotiate a fixed monthly rental rate with your provider so you know exactly how much you have to pay for your copier. As a result, it should be easier to keep your expenses in check.

Less Stress About Maintenance and Repairs

There are quite a few things that can go wrong with copiers, even high-end office models. From paper jams to random software bugs and more. These issues don’t just slow you down and frustrate your workers – they can also cost a small fortune to fix, especially for recurring issues.

As explained earlier, a lot of officer copier rental agreements factor in the cost of maintenance. In other words, the provider will cover any repair fees you might need while using your copier. So you won’t have to stress out if anything goes wrong – just call your provider and have them fix it for you.

Access to Advanced Copier Features

Basic office copiers do exactly what you expect – they copy documents, and that’s about it. However, the more high-end models on the market are capable of so much more than that, with a whole suite of features and functions.

Indeed, the best models are all-in-one units that can print, scan, fax, and more. They also come with automatic paper feeding, support for nonstandard paper sizes beyond the standard A4, double-sided copying, and so on. This opens up whole new opportunities to streamline your office operations.

Improving Employee Morale

Workplace morale is so important nowadays. Employees expect certain standards of comfort and satisfaction in their jobs and won’t stick around too long in offices where they don’t feel content. That’s why so many managers are constantly looking for ways to boost employee morale.

One of the simplest ways to make workers happy is by providing them with quality office equipment. If your team has to struggle along with an old, outdated copier that jams every other day, they’ll quickly get annoyed. If they get to use a high-end copier that’s super speedy and convenient, they’ll be much happier and more productive.

Strengthening Your Business’ Security

One of the more surprising benefits of investing in top-quality office copier rental is that it can improve your company’s cybersecurity. A lot of people aren’t actually aware of this factor, but devices like printers and copiers can be hacked or targeted to steal data from your business.

So, even if you’ve got up-to-date antivirus software and other cybersecurity defenses, an old copier could be your company’s weak spot. Getting a modern model with sophisticated security protocols should help to improve the situation.

Give Your Small Business an Upgrade With Office Copier Rentals

It’s clear to see that a quality copier can make a massive difference to any small business. An office copier rental makes the best copiers more accessible and more affordable, even for the smallest of firms with the tightest of office equipment budgets.

If you feel like your office could use an upgrade, why wait? Contact Buckmaster today to find out about our terrific value copier rental services for businesses across the Sacramento area and get the copier upgrade your office needs to keep up with the competition and improve your operations.