Even though standard office technology is evolving, there will always be a need for a copy machine. Not just any copy machine, but an office color copier. Your business needs a color copy machine for many reasons, including increased productivity, better-quality paperwork, and improved office-related tasks. Read on to learn what you need to know about office color copiers and their benefits.

What Is an Office Color Copier?

A color copier is standard office technology every business needs. It’s a copy machine that can print papers in color and in black-and-white. Unlike black-and-white copiers (or monochrome copiers), which use the same toner to produce different shades of gray, color copiers use four main colors: yellow, magenta, black, and cyan. The copy machine can produce virtually any color and shade required by combining these four colors. To be more precise, these four colors are layered on top of each other to create the desired color.

Most office color copiers can also be used to print a scanned document. These types of office copiers are otherwise known as multifunction printers (MFPs), which are a combination of a copier, scanner, and printer. As you can imagine, MFPs are useful for a business in a number of ways. Not only can you place an already printed document (otherwise called a hard copy) into the MFP to make copies, but you can also send digital documents from your computer using a Wi-Fi or Bluetooth connection.

Most color copy machines use a laser to reproduce the content of the document since analog copy machines are rarely still used by businesses.

Why Your Office Needs an Office Color Copier

Even in today’s age of digital development, copiers remain a relevant office tool.

When you’re buying a copier for your office, you can choose between color and black-and-white copy machines. If you plan to copy documents with plain text and nothing more, you can buy a standard black-and-white copier. An office color copier gives you many more options and features for printing.

Even though your business may not need paper copies, your clients might. If your business handles a lot of paperwork on a daily basis, a color copy machine would make everyone’s workload much easier. For example, if you need to print contracts, financial reports, invoices, product lists, and letters every day, you need a high-quality office color copier. Not to mention a color copier means better organization, which leads to improved productivity.

This long-lasting asset isn’t only useful for making copies of documents. They can also be used for fliers, posters, ads, brochures, and any other type of artwork. Of course, MFPs can be used to scan, copy, and print photographs. Copiers are especially useful when you need replicas of handwritten documents or a copy of someone’s signature.

Modern office color copiers can be connected to your computer or laptop, so you can use them to print documents in different file formats. MFPs can also be useful when you want to convert a hard copy into a digital format. For instance, if you need a digital version of a photograph, a color MFP can do that for you.

How to Find the Best Color Copy Machines

We’ve already talked about why your business needs to have a color copy machine. The trick is to find an office color copier that can meet all your copying and printing needs. Some of the most popular color MFPs include Canon, Ricoh, and HP.

Some features you need to consider include print speed, scanning abilities, memory, paper capability, and wireless connectivity.

Let’s start with the basics. You want your color copier to produce high-quality copies, which should be so similar that you won’t be able to tell the difference between the copy and the original. The colors should be crisp and vibrant, no matter how many copies you make. If you notice that the colors are gradually fading on each copy, you may need to replace the toner.

Print speed is another important quality to look for. If you have a lot of paper to print on a daily basis, you can’t work with a slow copier that starts malfunctioning during a rush job. Instead, you need a reliable office color copier that can keep up with your office tasks.

When you put a hard copy into a color copier, it scans the document and makes a replica. Even when the new document is printed, the copy is held in the MFP’s memory. If you plan to copy and print a lot of documents in the office, you need to look for an MFP with ample storage.

Modern MFPs can be connected to all computers in the office via Wi-Fi or Ethernet. These are otherwise known as network MFP, and they allow for remote printing. This feature is extremely useful for offices with numerous devices connected to the internet. You can also use them to scan files, make copies, and even share the scanned documents with other devices connected to the same network.

More high-tech copiers come with a tablet screen for the commands instead of physical buttons. These types of color copy machines offer more features and software compatibility, but they’re usually more expensive. You can look at your copier as a long-term investment for your office, one that can be used for a variety of applications. That’s why it pays to invest in a high-quality printer.

Work Faster With Color Copy Machines

A good office color copier will make every day at the office much easier. You’ll be able to scan, copy, and print various types of colored documents in no time. This leads to better organization, time management, and work productivity.

Buckmaster Office Solutions offers some of the top-rated color copiers and printers you can find on the market. If you’re looking for high-quality office color copiers for your Sacramento business, feel free to contact us.